Privacy Policy

Last Updated - Mar 30, 2023

1 - General

Dokin SAS (“Dokin”, “we”, “our”) acting as data controller, is committed to protecting and respecting your privacy. This notice (the “Privacy Policy”) is designed to tell you about our practices regarding the collection, use and disclosure of information that you may provide via our website, or on the Google Workspace add-on and wep app located at 

This Privacy Policy, together with our Terms and Conditions, sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

The Policy covers all Personal Data ("Personal Data") in any form, including but not limited to electronic data, disks and paper documents and all types of processing, whether manual or automated, that is in Dokin’s possession or under Dokin’s control, in all geographical areas where Dokin operates. This will include information held about Dokin members, partners, employees, contractors, consultants, clients, consumers, suppliers, business contacts and any third parties.


2 - Why and how do we collect and use your personal data?

We collect and use your personal data to allow you to use our Platform and to provide our services. When you register, you will be transferred from our Platform to the website of Google and asked to enter the log-in details for your Google account. If you enter your Google log-in details, Dokin will receive from Google the following data from your Google account :

- Full name;

- Email address;

- Google account ID;

- Profile picture;

- Workspace. 


Dokin also uses the IDs of your documents to save connections between Spreadsheets and Slides or Docs. When you open the Dokin extension on one of your documents, Dokin only collects the unique ID of that document. For Spreadsheets, Dokin also collects the ID of the Ranges created by users, and the Sheet ID of the Sheets connected by the User.

Dokin does NOT save the content of your spreadsheets, documents or presentations.


3 - Requested account permissions

3.1 - General considerations

The Service may request access to specific scopes of your Google account to function properly. These permissions are solely used for the operation of the product and are limited to the services offered. The Service will only request access to a specific scope when it is necessary for the proper functioning of the product.

Please note that the Service's access is limited to the same access level as the user. For example, if a user does not have edit access to a specific document, the Service will not be able to update that document.

It is important to note that these permissions can be revoked at any time through the Security section of your Google Account.

Please be assured that Dokin will never delete any of your files.

3.2 - List of permissions required

Below, we have provided a list of specific permissions required for data access, along with the reason for their necessity and how they are used:

3.2.1 - General Permissions

  • Associate you with your personal info on Google: The Service uses this permission to verify the user's identity and retrieve their basic profile information for authentication and authorization purposes.
  • See your primary Google Account email address: The Service uses this permission to access the user's email address for identification and to link their Service account with their Google account.
  • Display and run third-party web content in prompts and sidebars inside Google applications: The Service uses this permission to create and display the Service in a sidebar within Google Sheets, Google Docs, and Google Slides.

3.2.2 - Google Docs Permissions

  • View and manage documents that this Service has been installed in: The Service uses this scope to allow users to insert text at the cursor's position in the Google Docs opened by the user.
  • See, edit, create, and delete all your Google Docs documents: The Service uses this scope to update the content of the document on user request. After retrieving the new value of your Google Sheets data, the Service will replace each data inserted with its new corresponding information. The Service will never delete any of your documents.

3.2.3 - Google Slides Permissions

  • View and manage the Google Slides presentations that this Service is installed in: The Service uses this scope to enable the user to insert text at the cursor's position in the Google Slides opened by the user.
  • See, edit, create, and delete all your Google Slides presentations: The Service uses this scope to update the text of the presentation on user request. After retrieving the new value of your Google Sheets data, the Service will replace each data inserted with its new corresponding information. However, the Service will never delete any of your presentations.

3.2.4 - Google Sheets Permissions

  • View and manage spreadsheets that this Service has been installed in: The Service uses this scope to detect the ranges selected in the Sheets opened by the user.
  • See, edit, create, and delete all your Google Sheets spreadsheets: The Service uses this scope to read the data of the connected sheets, and then update the text inserted in a Slides or Docs, or if connected to another Sheets, update the data of this other Sheets. The Service does not store your data.

3.2.5 - Google Drive Permissions

  • See, edit, create, and delete only the specific Google Drive files you use with this Service: This scope is used when you use our Mail Merge feature, to create new files on your drive, and replace placeholders with corresponding values.
  • See and download all your Google Drive files: The Service uses this scope to get the names and IDs of your Slides, Docs or Sheets, and display them so that the user can easily select them.

3.2.6 - Gmail Permissions

  • Send email on your behalf: The Service uses this permission to send emails on your behalf from your account, when you use the Mail Merge feature. The Service does not have access to your Gmail inbox, email messages, labels, settings, drafts, nor any other information you have in your Gmail account. The Service does not send any email on your behalf that has not previously been defined by you to be sent.


4 -  Data retention

Your Personal Data will be archived after the following retention periods:

  • 5 years after your last use of our Platform, if you did not close your account;
  • 1 month after the closing of your account

However, the financial data (e.g. payments, reimbursements, etc.) is stored for the duration required by applicable tax and accounting laws (for example, the accounting documents are stored for up to 10 years). We may archive some of your Personal Data for a period that will not exceed five (5) years in order to comply with our legal obligations and to manage potential disputes.


5 - Transfer of personal data

We store the Personal Data that we hold about you in the European Union.

When using affiliates or service providers located outside the European Union, Dokin is committed to verifying that appropriate measures have been put in place to ensure that your Personal Data benefit from an adequate level of protection.



6 - Use of cookies

Dokin uses cookies and similar technologies. You can find out more by visiting our Cookie Policy.


7 -  Right of amendment

 As we are constantly developing our services, we reserve the right to change this Privacy Policy at any time subject to the applicable regulations. Any changes will be published promptly on this page. Regardless of the aforementioned, you should check this page regularly for any updates.

8 -  Your statutory rights regarding your personal data

8.1. You are entitled to receive a copy of your personal data that is in our possession (your right of data access).

8.2 You may request the deletion of personal data or the correction of inaccurate personal data (your right to erasure and rectification). Please note that we may keep certain information concerning you, as required by law, or when we have a legal basis to do so. 

8.3 You have the right to object at any time (i) to the processing of your personal data for the purpose of direct marketing, or (ii) other processing of your personal data based on our legitimate interest (your right to object to processing).

8.4 You have the right to restrict the processing of your personal data (your right to restriction of processing). Please note that this only applies if (i) you contested the accuracy of your personal data and we are verifying the accuracy of the personal data, (ii) you exercised your right to object and we are still considering, as foreseen by the applicable law, whether the legitimate reasons we are pursuing prevail over yours; or (iii) your personal data has been processed by us in an unlawful way and you request a restriction on their processing rather than erasure; or (iv) we no longer need the personal data for the purposes of processing, but they are still necessary for you to establish, exercise or defend legal claims.

8.5 You have the right to data portability, i.e. the right to receive the Personal Data you have provided us with, in a structured, commonly used and machine-readable format and the right to transmit this data to another controller (your right to data portability).

8.6. You also have the right to complain to the relevant data protection supervisory authority or seek a remedy through the courts if you believe your rights have been breached.

8.7. To exercise your rights, please contact the Group Data Protection Officer using the contact details provided in section 11 below.


9. Links to other websites

Our may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy practices and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any Personal Data to these websites.

10. Changes to our Privacy Policy

Any changes we may make to our Privacy Policy in the future will be posted on this page. Where appropriate, we will notify you or seek your consent. Please check back frequently to see any updates or changes to our Privacy Policy.

11. Contact & Data Protection Officer

If you have any questions about this Privacy Policy or if you have any requests relating to your Personal Data, you can contact us via email to our Data Protection Officer under